Observations
Today
In a notebook, or in a manager's head.
In Feaniks HQ
Spoken on shift in seconds, and linked to the person and the skill.
Feaniks HQ
Workforce Intelligence that sees beyond the certificate.
Feaniks HQ is an online platform that brings your observations, competency assessments, supervisions, 1:1s and training records together, and turns them into living proof of competence, so you're ready for inspection every day, not just the week before.
The problem
Same certificate. Different care.
Two people pass the same course. One supports a person living with dementia with calm, skill and real empathy. The other doesn't. The certificate can't tell them apart, and neither can length of service.
A certificate shows someone sat a course. It doesn't show what they do at 2am on a short-staffed shift, or whether they still remember six months later.
01
Inspection is a fire drill.
Evidence gets pulled together days before a visit, not built up as care happens.
02
Records hide real ability.
You can look compliant on paper without knowing who can be trusted with what, in which service, on which shift.
03
Managers drown in admin.
Time spent chasing paperwork is time not spent developing people.
This isn't a training problem. It's an evidence problem.
The evidence
You already gather the evidence. HQ brings it together.
Observations, competency assessments, supervisions, 1:1s, appraisals and training records. The evidence you know, in one place, turned into proof of competence.
Feedback and recognition
Today
Lost in passing conversations.
In Feaniks HQ
Captured as it happens, so good practice is seen and concerns are handled fairly.
Competency assessments
Today
Paper forms in a folder.
In Feaniks HQ
Assessed against defined competencies, from core skills to the Care Certificate, and signed by an authorised assessor.
Supervisions and 1:1s
Today
Notes in an inbox, dates in a diary.
In Feaniks HQ
Scheduled on your cadence, run inside HQ, and closed with a summary signed by both people.
Appraisals
Today
Once a year, written from memory.
In Feaniks HQ
Built from a year of real evidence, not a blank form.
Training records
Today
A spreadsheet that's out of date by Friday.
In Feaniks HQ
Uploaded in minutes, with what expires in the next 30, 60 and 90 days.
Six kinds of evidence you already know, organised by four ideas: Moments, Evidence, Pathway and Sign-offs.
How Feaniks HQ works
From what you notice to what you can prove.
Feaniks HQ is built on four simple ideas. Together they form one continuous loop.
01 · Notice it
MomentsSomething worth noticing, in seconds
Speak an observation, recognition or a concern as it happens and HQ records it in seconds. Typing is there when you need it.
02 · Prove it
EvidenceLinked to the standard it proves
Moments, assessments, supervisions and training, each linked to the standard, competency or value it demonstrates.
03 · Plan it
PathwayWhat's due, what's next
Supervisions, 1:1s, assessments and renewals: everyone sees what's due and what's next.
04 · Confirm it
Sign-offsAccountable, with a full audit trail
Assessments, supervisions and 1:1s confirmed by a named, accountable person, with a full audit trail.
The evidence builds itself, every day, from real practice.
Beyond compliance
Training is the start. Culturally aligned is the goal.
Feaniks HQ shows where every person stands, and helps them move up.
-
01
Trained
Have they done the training?
Courses completed across the team. The foundation, but it only proves attendance.
-
02
Compliant
Is it in date and audit-ready?
Certificates current, renewals on track, nothing overdue. Ready for inspection every day.
-
03
Capable
Can they do it, in practice?
Evidence from real work, observed, recorded and signed off by an accountable person.
-
04
Culturally aligned
Do they live your values?
The ultimate grade: someone whose everyday practice shows the values and principles your organisation stands for.
Your framework, built in
You know what great looks like. HQ makes it happen every day.
Most providers already have their own framework: values, a philosophy of care, standards that go beyond anything a regulator asks. What's missing is a way to make it shape everyday work. Feaniks HQ is that mechanism.
- 01
Put in your framework
Your values, philosophy and standards, in your own words, written as behaviours you can see. No two organisations' frameworks are the same, and that's the point.
- 02
Every workflow carries it
Observations, recognition, supervisions and 1:1s are linked to your values as they happen. HQ suggests the value from what's said, and the manager confirms it in a tap.
- 03
See it lived, or missing
Culturally Aligned shows where each value is being lived, by whom and in which service, and where it hasn't been seen yet. Managers know who to recognise, who to coach and what to look for next.
Your frameworkThe [Your Organisation] Way
We know the person, not just the plan212 Moments
We speak up, and we're heard87 Moments
We leave every visit better than we found it164 Moments
We grow each other121 Moments
We own our mistakesNot yet seen at one service
Designed by you · Lived by your teams · Evidenced by Feaniks HQ
Your framework stops being a document. It becomes the way the work gets done.
Voice first
Built for the front line, not desks.
Care happens on the move. So in Feaniks HQ you speak first and type second. A manager says what they noticed, and HQ turns it into a structured, tagged record linked to the right standard.
Ambient voice capture is already changing how clinicians work across UK healthcare. Feaniks HQ brings the same ease to the whole care workforce.
What you see
Explore Feaniks HQ →
Your whole workforce, in one view.
Audit readiness by service. What expires in the next 90 days. Who is overdue, and on what. Red, amber and green status for every member of staff. Live from the moment training is completed.
Compliant · audit readiness
92%of training in date
38expire in 0–30 days
61in 31–60 days
74in 61–90 days
Workforce compliance status
412Green
53Amber
21Red
13No data
JOJames Okafor · Elm Court
Medication · overdue 6 daysRed
Medication · overdue 6 daysRed
SLSophie Lane · Meadow
Safeguarding Adults · due in 9 daysAmber
Safeguarding Adults · due in 9 daysAmber
PRPriya Raman · Oakwood
All training in dateGreen
All training in dateGreen
Mock-up: to be replaced with real screens from the Greenfield demo care group.
Culture
Culture you can evidence.
Declare your organisation's values in your own words. Feaniks HQ shows where they're lived in practice, through real Moments and Evidence rather than survey scores. Compliance and culture, from one source.
CompassionMoments evidencing this value, this quarter
148Dignity and respectAcross 6 services
112Working togetherUp 18% on last quarter
96Speaking upConcerns raised and resolved fairly
41
One platform, every role
One platform. Your structure.
Frontline staff, team leads, registered managers, clinical and regional leads, and owners all work in the same Feaniks HQ. Each sees exactly what their role allows. Move from the whole organisation to a region, a service, a team or one person, and every view follows.
Organisation›Region›Service›Team›Individual
UK-hosted data
Built for UK GDPR
Your data never trains anyone else's AI
Full audit trail
Trust & Security →
Founding Partners
Shape what comes next.
We're inviting a small group of providers to become Founding Partners: real influence on the roadmap, early access, and recognition for being first.
- A formal voice in the roadmap
- Early access, with your own tenant from day one
- A permanent discount on published pricing for the lifetime of your tenancy
Places limited
See it for yourself
See Feaniks HQ for yourself.
Thirty minutes, a real demo care group, and an honest conversation about your workforce.
Book a conversation